The ability to write formal letter format class 10 (support material) can be essential for any class not excluding the Class 10 learners who need to write form letters for their CBSE exams. Standard business letters not only give tips on the writer’s communication proficiency but also create a lasting image in the mind of the recipient. This article aims to extend a specular guide on how to write a formal letter for Class 10 with samples as well as relevant tips to get an A.
Importance of Learning Formal Letter Format Class 10 Writing
They are documents employed in writing official correspondences whether to the government, school or any business organization. Writing a formal letter is particularly important for Class 10 students because this topic belongs to the English language curriculum and is included in the tests’ list of requirements. Apart from that, this skill is useful when it comes to writing letters of application for a job, application for scholarship among others or even writing formal complaints.
The Formal Letter Format
- The general format of the formal letter has a proper flow, which is sequential in the arrangement of the various elements of the letter’s body part. Below is the standard format for a formal letter: Below is the standard format for a formal letter:
- Sender’s Address:
- The return address of the sender is written at the top left part of the letter. This entails the house number, name of the street, city, and the postcode.
o Example:
34, Rose Garden Apartments
Shop No. 15, Situated at New Delhi having Postal Code 110001 - Date:
- Put the date at a moderate distance from the sender’s address, right below it. This is useful in maintaining a record of all the communication.
o Example:
August 7, 2024 - Receiver’s Address:
- Below the date, the receiver’s address is given in a similar manner that is aligned towards the left-hand side of the letterhead. This comprises the name or designation of the recipient, the name of his/her office/organization, and the complete postal address.
Example:
The Principal
XYZ School
22, Institutional Area, Lajpat Nagar, New Delhi – 110 002 - Subject:
- The main idea which is the title of the letter gives a brief statement of the purpose of the letter. It should be brief and leave nothing of significance unsaid.
o Example:
Subject: Demand for the Production of School Leaving Certificate
- The main idea which is the title of the letter gives a brief statement of the purpose of the letter. It should be brief and leave nothing of significance unsaid.
- Salutation:
- It is the beginning or introductory part of the message and is formally courteous to the receiver. It terms usually followed by a comma.
o Example:
Dear Sir/Madam, - Body of the Letter: formal letter format class 10
- The body of the letter is the largest part of it and within the section, the objective of writing the letter is explained. It is divided into three paragraphs:It is divided into three paragraphs:
Introduction: Briefly tell the readers about the issue being discussed in the letter.
Main Content: Deliver an account of the specificities, the rationales, or the matters in question.
Conclusion: Conclude the letter with items that need to be done, or other special instructions given.
- The body of the letter is the largest part of it and within the section, the objective of writing the letter is explained. It is divided into three paragraphs:It is divided into three paragraphs:
- Example:
This is to formally apply for the issue of my school leaving certificate. I have an education from XYZ School and now need the certificate for my further studies. Could you kindly process this request, please, as early as possible? - Complimentary Close:
- This is a polite way of closing the letter. This is normally written at the end of the letter usually “Yours sincerely,” or “Yours faithfully,” with a comma after it.
o Example:
Yours sincerely, - Signature:
The sender’s name and/or signature appear at the end of the message, right after the complimentary close. In the case of the written letter, the signature is made above the typed name if there is one.
Example:
(Signature)
Radhika Sharma
Tips for Writing a Formal Letter Format Class 10
- Be Clear and Concise: On the same note, when writing a formal letter it is also essential that the letter as written by you is comprehensible. Follow these guidelines: It is more effective not to use long and complex constructions and not use any professional terms.
2. Stick to the Point: Do not deviate from the line of discussion or go of the topic because most of the information that is contained in the letter is business-related. Avoid including unnecessary information.
3. Use a Polite Tone: Finally, make sure that the manner used to write the letter is polite regardless of its genre as in the case of the complaint letter.
4. Proofread: After writing the letter – critically check for grammatical errors and any spelling mistakes, or any punctuation marks as well.
5. Follow the Format: While writing the letter all the business like standard should be maintained so that they do not ignore the letter. - Example of a Formal Letter
[Your Address]
[City, State, ZIP Code]
[Date: DD/MM/YYYY]
[Recipient’s Name]
[Recipient’s Position]
[Company/Organization Name]
[Address]
[City, State, ZIP Code]
Subject: [Subject of the Letter]
Salutation: Dear [Recipient’s Name],
Body of the Letter:
- Introduction: Summarize the main points and state any expectations or actions you are seeking from the recipient. Express gratitude if necessary.
- Main Content: Please explain clearly why you are writing this letter, keep it simple, and present your points in paragraph form.
- Conclusion: Summarize the main points and state any expectations or actions you are seeking from the recipient. Express gratitude if necessary.
Closing: Yours sincerely,
[Your Full name]
Formal Letter Format Class 10, Here are some example letters from class 10
Example 1: application for sick leave:
A-123, Green Park
New Delhi, 110016
5th August 2024
The Principal
XYZ Public School
123 School Lane
New Delhi, 110011
Subject: Application for Sick Leave
Dear Sir/Madam,
I am writing to inform you that I have been diagnosed with a severe case of influenza and my doctor has prescribed one week’s complete bed rest for me. Thus, I will not be able to attend school starting from 6th August till 12th August 2024.
I kindly request you to allow me leave on medical grounds for this period. For further information please find attached medical certificate issued by Dr.ABC Xyz (my personal doctor).
I promise that once I resume classes at school I will do catch up with everything missed being away.
Yours sincerely,
[Your Full Name]
Formal Letter Format Class 10. Complaint to the manager of Titan watch company for a faulty wristwatch.
Rohit Sharma
123, Rajouri Garden
Delhi – 110027
Date: August 3, 2024
The Manager
Titan Watch Works
Mumbai – 400001
Subject: Complaint Regarding Faulty Wrist-Watch Purchased
Dear Madam/Sir,
I hope this letter finds you in good health. I am writing to express my unhappiness about a watch that I bought from your prestigious shop last week. Here is the information about the purchase:
• Model: Titan Edge
• Date of Purchase: 27 July, 2024.
• Invoice Number: INV-2024-12345
• Purchase Location: Titan Showroom, Connaught Place, Delhi
However, it has been only one week since I bought the wrist-watch fr om your remarkable store and already it is not functioning properly—a wasteful investment in its own sense. The following are some issues that I have encountered so far:
The chronometer stops intermittently and shows incorrect time.
The date display jumps about and does not change correctly.
The second-hand moves unevenly and sometimes gets stuck.
These problems are rather frustrating considering Titan’s reputation for quality and accuracy. My expectations were really high when I got this watch; however, encountering such issues within a short period was really disheartening.
I humbly request you to repair this watch or replace it with another working one at the soonest time possible. The copies of the purchase receipt as well as the warranty card are attached herein for your further reference.
Please inform me what should be done with the clock—whether it should be sent to one of your service centers or taken to any authorized service center thank you for your cooperation.
Yours sincerely,
Rohit Sharma
Example 2: formal letter format class 10
You have lost your original certificate for class 10. You want to get its duplicate issued but you do not know the procedure. Write a letter to the chairman, of CBSE, Preet Vihar, enquiring about the fee to be deposited, mode of payment, time taken by the board for issuing duplicate certificates, and any other formalities. You are Raja/rani wz 7 ROHINI Delhi
Rani
WZ-7, Rohini
Delhi – 110085
Date: August 3, 2024
The Chairman
CBSE
Preet Vihar
Delhi – 110092
Subject: Inquisitiveness about Susceptibility to Duplicate Class 10 Certificate
Dear Sir/Madam,
I am hoping that this letter finds you in good health. I am writing this letter to request information on how one can acquire a new class ten certificate. My original copy is lost, and I need another one as soon as possible.
Can I please receive more information on the following?
Cost: How much does it cost to get a duplicate certificate?
Payment modes: What are the ways in which the fee will be paid? Are there any specific methods of receiving payments?
Duration: How long does it take for the process after submitting an application?
Formalities: Is there any other document or formality which needs to be filled out as well?
Your assistance in this matter will be highly valued and would enable me to proceed with my application quickly.
Thank you for your kind support.
Yours sincerely,
Rani
Example 3: formal letter format class 10
Nutan
H.No. 123/8, S.N. 15
Sant Nagar, Delhi-110084
August 3, 2024
The Editor,
Hindustan Times,
Delhi-110001.
Concern Over the Impact of Social Networking Sites on School Children
Dear Sir/ Madam,
I am writing this message to express my worry related to the increase in usage of social networking sites among school-going kids. This development has become a trend that is affecting their education performance negatively, mental well-being, and social conduct. When students overuse these platforms they tend to lose focus on study activities and get limited chances of face-to-face interactions leading to social withdrawal. Additionally, the problem of exposure to inappropriate content and cyberbullying cannot be ignored as they are serious problems facing children today.
It is important for parents and teachers to keep a close watch on the use of social media by young people and ensure that they do productive things in place.
Thanks for your attention in this matter which needs utmost care.
Yours faithfully,
Nutan
Example 4: formal letter format class 10
Some senior citizens in your neighborhood are very badly neglected and humiliated by their own sons and daughters-in-law. Such incidents have touched your heart. You want to show your concern through a letter to the Editor of any national daily in Delhi. You are Harsha of D2, B Block, Pitam Pura, Delhi. Recently you read a piece of news in the newspaper stating that if a person turns his old parents out of the house, he may land himself in jail. There is no provision for appealing for punishment. Write a letter to the Editor of a national daily expressing your views on it. You are Sania/ Sandeep living at D-43, Vishal Enclave, Delhi. formal letter format class 10
D-43, Vishal Enclave
Delhi – 110027
**Date:** August 3, 2024
**The Editor**
[National Daily]
Delhi – 110001
Subject: Worrying about the Abuse and Disrespect of Old People
Dear Sir/Madam,
I’m writing this letter to express my deep concern about how old people in our society are mistreated or neglected. I recently read a disturbing news item that warned in case one throws away their old parents, they may be jailed without any chance for appeal. This legislation is an attempt to protect the elderly but it exposes the grim situation of some kids and their in-laws towards their aging parents.
Within Pitam Pura, Delhi – where I live, there are many elderlies who are insulted and ignored by sons/daughters-in-law. It pained me deeply. It is sad to see those who raised us treated so indifferently.
I call on society and leadership to disseminate information on respecting and caring for our elders such as this practice should be supported by legislative measures aimed at making sure old people spend the rest of their lives with dignity.
Thanks for dealing with this matter of great importance.
Yours sincerely,
Sandeep
Example 4: formal letter format class 10
formal letter format class 10(support material)
Raman
6D, Kedar Apartments
Rohini, Sector-9
Delhi – 110085
Date: August 3, 2024
The Editor
[national daily]
Delhi – 110001
Subject: My Deep Appreciation for the Exceptional Weekly Addition on Health and Sanitation
Dear Sir/Madam,
I write to extend my heartfelt thanks to you for your esteemed newspaper’s special weekly supplement on Health and Hygiene. This has been very helpful to me and my family and I strongly believe that it is having a major positive impact on the community at large.
These articles are well researched, hence they are characterized by practical tips as well as significant information regarding how one can maintain their health and keep fit. These various areas include nutrition and fitness among others, which are highly commendable, in today’s life. Your team deserves commendation for providing such valuable content to readers.
Moreover, congratulations should go to both you and your group members for having succeeded with this supplement. There is evidence from favorable conversations amongst my friends in the neighborhood that it has been received well.
Once again thank you so much for this great idea and more insightful editions will be greatly appreciated in days ahead.
Yours sincerely
Raman
Example 5: formal letter format class 10
Shivam
34, Gulmohar Road
Alaknanda Estate,
Delhi
August 7, 2024
The Editor
Sachi Khaber
Tulika Bazaar,
Delhi
Subject: Summer Camps in Government Schools by the Directorate of Education
Dear Sir/Madam,
I appreciate the good initiative by Directorate of Education to have summer camps in all government schools in Delhi. This is an exhaustive experience for the students during their summer holidays. Summer camps offer activities such as arts and crafts, music, dance, sports and computer literacy. Furthermore, there are life skills workshops and personality development sessions being conducted periodically. These activities provide an enabling atmosphere for the students to display their capabilities beyond what is taught in a curriculum of theory The gains from these summer camps go far much beyond mere entertainment purposes. They are an integral part of holistic growth of students. Through participating in diverse events, learners can find out what they like most and where they excel best At (hey should also be encouraged to interact with one another) . Furthermore, such camps involve active participation which helps improve teamwork spirit as well as leadership traits and communication skills among participants (who must also be motivated to develop team work). Besides this, exposure to different practical skills or subjects cultivates self-confidence and self-worth amongst young minds. Such kinds of initiatives are necessary for shaping a student’s overall personality development that will enable them acclimatize themselves towards any forthcoming challenge with appropriate familiarity. I also appreciate that
Yours sincerely,
Shivam
Example 5: for formal letter format class 10
Rashi
S-5, Palam Enclave
Delhi-96
August 7, 2024
The Editor
Navyug Times
Palam Road,
Pitampura, Delhi
Subject: Urgent Attention Required for Cleanliness Issues in Palam Enclave
Dear Sir/Madam,
I have written to say how much I’m concerned and dissatisfied with the state of Palam Enclave sanitation. The situation has been bad despite various campaigns and cleanliness events that have been started by the responsible parties. Garbage littered everywhere, choked gutters overflowing and dirty road surfaces are what one meets.
Such negligence has resulted in not only a dreadful looking environment but also an unhealthy one for public use. The mosquito repellant cans left in huge numbers besides overflowing gutters and piles of dirt can make people sick because they provide a fertile ground for malaria causing mosquitoes or other pests to breed. These areas also produce very terrible smells which is an inconvenience to both the residents as well as those visiting them.
Yours sincerely,
Rashi
Example 6: formal letter format class 10
Amrita
88, Dr. Mukherjee Nagar
Delhi-9
August 7, 2024
The Editor
The Hindu
Chennai, Tamil Nadu
Subject: Request for Nationwide Liquor Ban
Dear Sir/Madam,
My aim here is to stress how good it has been for the people of those states which formally prohibit alcohol and to prompt other regions to consider making similar decisions. These states where such laws have been put into effect have sharply reduced cases of drunk driving, family violence and other forms of criminality involving drinks. General healthiness rates have increased; families now feel safe due to greater economic stability itself.
The advantages from this can only be gotten if there is a nationwide prohibition against alcohol that will bring about health and prosperity. I entreat both officials and masses to think over possible positive consequences leading towards banning alcoholic beverages within their respective regions.
Yours sincerely,
Amrita
Example 7: formal letter format class 10
Anushka
B-16 Kalindi Apartments
Sector-9, Dwarka
Delhi
August 7, 2024
The Editor
[National Daily]
Delhi
Subject: Urgent Need for Street Lights on the Main Road in Sector-9, Dwarka
Dear Sir/Madam,
I am writing this letter to give the attention of everyone to a serious issue affecting people who reside in Kalindi apartments located at sector-9, Dwarka. The main road leading to our society lacks street lights that make it totally dark by seven in the evening. This is dangerous as it leads to accidents and other mishaps.
The lack of enough illumination on the way poses a great risk to pedestrians and motorists alike. The absence of light not only results into poor sight but also raises concerns over personal safety especially for ladies and children returning home after sunset. There have already been several minor crashes which begs for the situation’s immediacy
I therefore appeal to the administrative bodies concerned to act first by lighting up the road that passes through our society. Putting necessary light will ensure security, prevent accidents and guarantee safety of life for people living there.
Thanks for considering my concern on this very crucial matter and I hope immediate action will be taken to rectify it.
Yours sincerely,
Anushka
Example 8: formal letter format class 10
Khushi
3/16 Ramesh Nagar
Delhi
August 7, 2024
The Editor
The Times of India
Delhi
Subject: Urgent Attention Needed to Restore the Park in Ramesh Nagar
Dear Sir/Madam,
I write to express my concern about the poor state of a once nice park in Ramesh Nagar. The builders from adjacent building sites have turned this park into a dumping site. All debris by the laborers has been thrown up in it making it unsuitable for the community.
The park which used to be a recreational area for children to play and residents to take their morning or evening walks has now become a dumpsite for construction waste. This robs the community not only of an important green space but also poses great health risks as well as safety concerns.
Although there are several complaints that have been submitted by the Residents Welfare Association (RWA), no measures have been taken by the authorities towards this. I am much disturbed by this negligence as a responsible citizen, hence I plead with relevant authorities’ immediate action towards clearing away rubble and restoring back original state of parks respectively.
When restored, however, it will benefit all members of society as their children will get a safe playing environment while parents can carry out daily exercises around.
Thank you for your attention in this matter and I hope that prompt effective measures shall be taken to solve this problem.
Yours sincerely,
Khushi
Example 9: formal letter format class 10
Ashima
7/23 Kunal Apartments
Delhi
August 7, 2024
The Municipal Commissioner
Municipal Corporation of Delhi
Delhi
Subject: Request for Permanent Solution to Water Supply Issues
Dear Sir/Madam,
I would like to bring to your attention the state of our water supply system that has distressed our residents. In Kunal Apartment as a resident, I have been experiencing irregular and insufficient water supplies which have become an everyday battle for most people within the society.
The existing water supply infrastructure is outdated and not well-maintained resulting in recurrent interruptions and low pressure in water. This has been a big problem especially during peak hours where homes are left without any water available for essential activities. Despite continuous complaints being made and temporary solutions offered, the problem still remains causing poor life quality to thousands of inhabitants.
It is my appeal that you recognize this critical issue right away. The only way reliable and consistent potable water can be given to people of our town is through carrying out a thorough investigation and complete change of the entire city’s water distribution channels. By doing so, it will solve the current trials thereby avoiding future occurrences.
I expect you to treat this matter with the urgency it deserves by ensuring that appropriate steps are taken immediately.
Thanks for considering this vital matter seriously.
Yours sincerely,
Ashima
Example 10: formal letter format class 10
[Your Name]
[Your Address]
Chennai
[Date]
The Commissioner
Chennai Municipal Corporation
Chennai
Subject: Complaint Regarding Poor Sanitary Conditions and Mosquito Menace in [Your Locality]
Dear Sir/Madam,
My intention is to make you aware of the worsening sanitary conditions and the increasing mosquito infestation in [Your Locality]. Improper sanitation practices and waste handling have caused a pile-up of trash in the area, which has consequently become a mosquito breeding site.
This situation has deteriorated over the last few weeks with stagnant water collected in drainages and open areas also contributing to mosquitoes. This has led to serious health concerns among residents as there is an observable increase in mosquito-borne diseases like dengue fever and malaria.
The presence of this pestilence could not go unnoticed after several complaints were lodged with the local administration. The unhealthy environment and uncontrolled population of mosquitoes are exposing these inhabitants’ lives and physical well-being at risk.
I would therefore request Chennai Municipal Corporation to take necessary steps immediately for the improvement of hygienic conditions in our locality. It is very urgent that regular collection of dirt, proper disposal systems for wastes and means of managing mosquitos be put into place
Thank you for your attention on this matter. I count upon your immediate action that will result in a cleaner and safer atmosphere for all people living within the area.
Yours sincerely,
[Your Name]
Example 11: formal letter format class 10
Radhika
12, Jayanagar
Bangalore
August 7, 2024
The Sub Divisional Magistrate
[Your Area]
Bangalore
Subject: Complaint Against Misbehavior and Deficient Service at Suvidha Centre
Dear Sir/Madam,
I would like to complain about a negative encounter that I had with the Suvidha Centre at the district courts on my recent visit. My intention for going there was to get a residence certificate but, unfortunately, the people doing it were very difficult and acted rudely and disrespectfully.
This was not only mistreated, but also declined when I tried submitting it. When other applicants’ applications were being considered without problems with mine just rejected for no reason. This unequal treatment is unacceptable and contrary to principles of equity in public service delivery.
When people get treated this way it is not only a show of disrespect but also makes the public demoralise faith in institutions. Therefore, I would like to kindly request you to act on this matter as soon as possible. Moreover, it entails the provision of applying services to all citizens equally and without discrimination.
I trust that you will give to this your early and considerate attention.
Yours sincerely,
Radhika
Example 12: formal letter format class 10
Radhika
12, Jayanagar
Bangalore
August 7, 2024
The Police Commissioner (Traffic)
Bangalore
Subject: Request for Improved Parking Facilities in the Commercial Street Area
Dear Sir/Madam,
The parking facilities currently provided at Commercial Street Bangalore are not enough. This problem has caused huge inconvenience to the inhabitants of this locality as well as those who do their shopping or carry out businesses around here. Therefore, parking shortages have led to heavy traffic jams, illegal parking and frequent altercations making it almost impossible for one to pass through.
In the peak hours, the issue even becomes worse due to indiscriminate parking which blocks roads and violates safety codes. These include disruption of free flow of traffic and risks to walkers.
My suggestions therefore are:
Multi-Storey Parking Lots: The installation of many-storied car parks in Commercial Street will help solve congestion problems while enabling additional vehicle space.
Strict Compliance with Parking Regulations: you should impose penalties on those motorists who park the wrong way.
Public Transport Advancement: you should run a Public transport services awareness campaign and improving the public transportation system.
I would like you to consider these options carefully because building more packing spaces along commerc is one way that we can alleviate the problem of public.
Yours sincerely,
Radhika
A formal letter is a structured form of communication used for official purposes such as school applications, job requests, or complaints. The format includes the sender’s address, date, recipient’s address, subject, salutation, body, closing, and signature. It is vital to maintain an amiable and lucid intonation with brief opening remarks around which a detailed section should be constructed and ending in courtesy. Knowing this pattern is essential for Class 10 students as it assists them in effective discourse within the context of learning institutions as well as in professional environments.